YMCA of Greater Seattle

  • Payroll Manager

    Job Locations US-WA-Seattle
    Posted Date 2 months ago(2 months ago)
    Regular Full-Time
    # of Openings
    Association Office
    909 4th Avenue
  • Overview


    Directs the preparation, documentation, and transmittal of payroll statements, taxes, and payroll deductions for the YMCA of Greater Seattle. Develops payroll accounting controls and procedures. Maintains accurate reporting of federal, state, and related payroll taxes and payments. Tests and implements payroll system upgrades and manages vendor relationship. Interfaces with Human Resources.

    You long for impact and purpose. We offer it daily. At our 14 branches, two overnight camps and more than 200 program sites, YMCA employees serve the people of King and south Snohomish Counties with programs and services tailored to fit the needs of those we reach. Three overarching goals drive our work: youth development, healthy lifestyles and social responsibility. We have an immediate job opening for a qualified candidate whose values align with our organization: Caring, Honesty, Respect, and Responsibility.



    1. Directs and manages the processing of the Association’s payroll accounting function to meet deadlines for biweekly payroll. Transmits payroll files using HRIS system. Prepares journal entries and check requests related to payroll preparation.

    2. Oversees, processes, and reconciles other payroll functions such as manual checks, void checks, deductions, previous month corrections, contributions, garnishments, etc.

    3. Manages the electronic timekeeping system for the YMCA. Reviews, analyzes, and audits payroll to ensure accuracy.

    4. Reconciles payroll liability accounts each month and investigates discrepancies. Recommends periodic accounting entries including calculations for liability accounts such as Paid Time Off, Workers’ Compensation, and Unemployment.

    5. Prepares and/or reviews quarterly tax returns including 941, Unemployment, and Workers’ Compensation.

    6. Hires, trains, evaluates, manages, and develops assigned payroll team member/s.

    7. Serves as primary lead in managing payroll information systems, including payroll system upgrades. Communicates software changes to appropriate staff.

    8. Keeps abreast of legislative changes to ensure compliance with federal, state, and local requirements. Recommends, implements, and communicates payroll policy changes.

    9. Audits W-2 forms received from payroll provider and ensures W-2 forms are distributed to employees by the federal deadline. Responds to requests for replacement W-2s. Maintains internal records and files of W-2s according to legal retention requirements.

    10. Assists with month-end and year-end closing and processing including the preparation of the monthly financial statements. Assists with the yearly audit, develops financial procedures and policies, and performs statistical reporting and analysis.



    • Bachelor’s degree in accounting or equivalent. CPP and/or FPC preferred.

    • Five or more years of experience in automated payroll processing.

    • Strong understanding of all relevant payroll regulations and federal and state requirements.

    • Experience with software packages including Word, Excel, and Access.

    • Proven analytical/conceptual skills required to identify and interpret problems and recommend and implement solutions.

    • Ability to exercise discretion.

    • Ability to speak another language in addition to English preferred.


    This position has a direct effect on the successful outcome of the payroll operations of the Association which contributes to the overall financial success of the organization.



    Cause Driven Leader Level: Team Leader


    Strengthens the Y’s culture by demonstrating the values of the Y - honesty, caring, respect, and responsibility - in every aspect of work.


    Models cultural competence and supports diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions.

    Develop Self and Others

    Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development.

    Quality Results

    Takes the initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to people (employees and members), philanthropy, finance and volunteerism.

    Change Capacity

    Facilitates change, seeks opportunities in the change process, models adaptability, and leads transition in support of the Y’s mission.

    Inspire Others

    Promotes creativity, generates excitement, and rewards risk taking, while consistently demonstrating a high level of emotional maturity, maintaining a positive attitude and building strong relationships.


    Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities. Competitive pay range and excellent benefit package includes YMCA membership, health, dental, life and disability insurance; tuition assistance; 12% retirement contribution, as eligible.


    The YMCA of Greater Seattle is an equal opportunity employer committed to diversity, inclusion, and equity. We are a drug & alcohol-free workplace; all job offers are contingent on results of a background check and drug screening, including screening for marijuana.




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