YMCA of Greater Seattle

  • Donor Engagement and Events Coordinator

    Job Locations US-WA-Seattle
    Posted Date 4 weeks ago(6/21/2018 3:13 PM)
    Regular Full-Time
    # of Openings
    Association Office
    Financial Development
    909 4th Avenue
  • Overview

    Who are we?

    At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility.

    At the Y, strengthening community is our cause. We work side-by-side with our neighbors throughout King and south Snohomish counties to help kids and families thrive – and apply their positive behaviors and goals at home, school, the workplace, and beyond.

      • 13 branches
      • 2 overnight camps
      • More than 200 program sites

    Where you’ll work…


    Our office is in the heart of Downtown Seattle, in a historic building that has housed the YMCA since the 1930s.  Not only does our building house our Association Office (corporate headquarters), but it's also home to some of our unique social service programs AND a membership facility (access is a staff benefit - swim a few laps before work, take a yoga class at lunch, do some laps on the track before you go home, if you like).


    Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities. Competitive pay range and excellent benefit package includes YMCA membership, health, dental, life and disability insurance; tuition assistance; 12% retirement contribution, as eligible.


    If this sounds like an organization you'd like to work for, read on!


    What you’ll be doing…

    As a member of the Philanthropy team the Donor Engagement and Events Coordinator will:

    • Coordinate the intake, scheduling, and underlying systems for Donor Communications requests, which include proposals, stewardship materials, event collateral, scripts, and related deliverables (40%).
    • Support the Events team in all efforts leading up to Association and Branch events, providing day of event support, intake and management of guest RSVPs and will lead the on-site registration team for each event (40%).
    • Perform duties assigned (20%) such as drafting copy and other materials from pre-existing material, producing related collateral from pre-designed elements, and assisting with departmental analysis.

    The Coordinator is responsible for maintaining a complex matrix of current and future projects, pending requests, and associated deliverables.  Must take initiative, collaborate with multiple team members, work on multiple projects simultaneously, and be comfortable working within a complex organization.  The Coordinator must maintain a high level or professionalism, be flexible with changing priorities, and remain composed under pressure. The Coordinator will work closely with Marketing, members of the Financial Development team, plus other staff and external vendors to carry out donor-related endeavors.


    Responsibilities and essential job functions include but are not limited to the following:

    • Work collaboratively with members of the Donor Communications team to manage project workflow, including assessing new project requests, building project timelines, and tracking project milestones and deliverables.
    • Participate as an active member of three-person event team
    • Collaborate with colleagues across Financial Development who request communications support; assess requests and help define project deliverables.
    • Liaise with Marketing and others involved in producing communications deliverables.
    • Strengthen project-management tools and processes to support the team in delivering outstanding communications pieces on time.
    • Coordinate timelines and deliverables with the department’s master event calendar.
    • Provide administrative support for Senior and Assistant Director of Donor Engagement.
    • Perform other duties as needed to ensure that project deliverables are provided.


    • Bachelor's degree in business administration, financial development, communications, marketing, public relations, human services or equivalent is preferred.
    • Ability to work evenings as required for Association and branch events.
    • One-year work or internship experience in communications, marketing, financial development or related fields.
    • Intermediate experience with Adobe Creative Suite and InDesign, MS Word, Excel, and PowerPoint is required.
    • Experience with the production of print, digital, and creative collaboration preferred; experience working with writers, designers, event producers and other communications and fundraising professionals also preferred.
    • Experience with Raiser’s Edge preferred.


    Required Knowledge, Skills and Abilities

    • Excellent writing, proofreading and editing skills for print and online communication.
    • Excellent customer service skills.
    • Ability to think strategically, manage multiple projects, and be comfortable with shifting priorities.
    • Ability to gather a wide range of information, analyze it into essential knowledge, and effectively communicate that knowledge.
    • Experience with marketing, branding, and brand consistency.
    • Strong skills in organizing and participating in a team-oriented environment.
    • Strong attention to detail and follow-through with a commitment to quality.
    • An eye for aesthetics, experience with graphic design programs preferred.
    • Ability to cultivate relationships and work effectively with internal and external constituents.
    • Prefer knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.
    • A proven team-player who adapts well to a fluid work environment.


    The YMCA of Greater Seattle is an equal opportunity employer committed to diversity, inclusion, and equity. We are a drug & alcohol-free workplace; all job offers are contingent on results of a background check and drug screening, including screening for marijuana.





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