YMCA of Greater Seattle

  • Administrative Coordinator (in Seattle)

    Job Locations US-WA-Seattle
    Posted Date 2 weeks ago(6/11/2018 11:11 AM)
    Regular Part-Time
    # of Openings
    West Seattle YMCA
    3622 SW Snoqualmie St
  • Overview

    Who are we?

    At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living and foster social responsibility.


    At the Y, strengthening community is our cause. We work side-by-side with our neighbors throughout King and south Snohomish counties to help kids and families thrive – and apply their positive behaviors and goals at home, school, the workplace and beyond.

    • 13 branches
    • 2 overnight camps
    • More than 200 program sites


    Where you’ll work…


    You’ll be based out of one of our 13 branches that offers programs ranging from health and wellness, to family programs, to child care, to aquatics (access is a staff benefit - swim a few laps before work, take a yoga class, do some laps on the track before you go home if you like!) The Seattle Y offers a competitive pay range and part time or full time benefit packages, as eligible.


    If this sounds like an organization you'd like to work for, read on!


    What you’ll be doing…

    We have an awesome opportunity for the essential position of Administrative Coordinator.  In this role, you will provide administrative support to a branch or department. You will be a key player in executing work and implementing office workflow.


    You will:

    • Assist the Childcare Registrar with vital processing of registration paperwork and various weekly reports during the Y's Summer Camp period.
    • Perform various administrative duties including maintaining database information, processing paperwork, producing reports and maintaining related directories and files.
    • Maintain continuity of branch operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.
    • Provide administrative support to program and department staff and stay current with program changes.
    • Perform data entry, which may include receipting, program registration data, membership data, and campaign information.
    • Maintain exceptional rapport with members, managers, and employees by researching and developing new services and methods, setting priorities and resolving situations.
    • Prepare outgoing mail, and distributes incoming mail.
    • Help manage office and program supplies, placing orders, and maintaining inventories.
    • Perform various bookkeeping duties, including coding bills and processing refunds.
    • May train, coordinate, and/or schedule the activities of volunteers and/or staff.


    Who are you?

    If you're the right candidate for the job you thrive on challenging assignments, pride yourself on efficiently managing a high volume of work without quality suffering.  Detail and accuracy are important to you.  You are always stepping up to offer support at the first sign it's needed.  You are comfortable using Outlook, Word, and Excel, and are eager to learn new tips and tricks to improve your skills, and have an interest in and aptitude for learning new programs.  You're equally at home answering phone calls and emails as you are managing projects and data. 


    You should have:

    • High school education or equivalent. Two years or more of college in a related field preferred
    • 1-2 years’ experience in an administrative support role
    • Strong time management, attention to detail, and organizational skills
    • Intermediate knowledge of/experience with Microsoft Office Suite
    • General office knowledge - copier, phone systems, etc.
    • Strong keyboarding skills (aka touch-typing)
    • If you have other computer database and system experience, all the better - but don't let a lack of experience in those hold you back from applying!


    You'll be a great fit for the Seattle Y Team if you:

    • Thrive on working in a collaborative environment
    • Are very adaptable
    • Have high ownership and strong work ethic
    • Are a great problem solver who can think on your feet
    • Truly enjoy being of service to people
    • Like being part of a team that cares about one another as people and enjoy working together
    • Want to know that the work you do contributes to building a better, stronger community for all


    The YMCA of Greater Seattle is an equal opportunity employer committed to diversity, inclusion, and equity. We are a drug & alcohol-free workplace; all job offers are contingent on results of a background check and drug screening, including screening for marijuana.



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