YMCA of Greater Seattle

Behavioral Health Administrative Coordinator

2 weeks ago
Regular Full-Time
# of Openings
Accelerator YMCA - 2100 Building
2100 24th Ave S


Who are we?

At the Seattle Y, we are an inclusive organization of men, women and children with a shared commitment to nurture the potential of youth, promote healthy living and foster social responsibility.


At the Y, strengthening community is our cause. We work side-by-side with our neighbors throughout King and south Snohomish counties to help kids and families thrive – and apply their positive behaviors and goals at home, school, the workplace and beyond.

  • 13 branches
  • 2 overnight camps
  • More than 200 program sites


Where you’ll work…

The Y listens and responds to our region's most critical social needs through family counseling, crisis response, and therapeutic foster care in neighborhoods. We connect diverse populations and build healthier communities. Be a part of our vision to support the well-being of youth, families and communities.


What you’ll be doing…


You will:

  • Perform various duties including reception, scheduling appointments, and assisting with intake documents.
  • Maintain database information, process paperwork, produce reports and maintain related directories and files.
  • Provide administrative support to program and department staff and stay current with program changes.
  • Perform data entry, which may include receipting, program registration data, membership data, and campaign information.
  • Maintain exceptional rapport with clients, managers, and employees. 
  • Prepare outgoing mail, and distributes incoming mail.
  • Help manage office and program supplies, placing orders, and maintaining inventories.
  • Perform various bookkeeping duties, including coding bills and processing payments.
  • Assist with new staff orientation, HR functions and paperwork. 
  • Communicate with State and Risk Management department regarding clearances.
  • Checks insurance eligibility, when applicable.
  • May train, coordinate, and/or schedule the activities of volunteers and/or staff.


Who are you?

If you're the right candidate for the job you thrive on challenging assignments, pride yourself on efficiently managing a high volume of work without quality suffering.  Detail and accuracy are important to you.  You are always stepping up to offer support at the first sign it's needed.  You are comfortable using Outlook, Word, and Excel, and are eager to learn new tips and tricks to improve your skills, and have an interest in and aptitude for learning new programs.  You have experience or training in a medical office and have familiarity with medical record databases. You're equally at home answering phone calls, scheduling client appointments, and emails as you are managing projects and data. 


You should have:

  • High school education or equivalent. Two years or more of college in a related field preferred
  • 1-2 years’ experience in an administrative support role
  • Strong time management, attention to detail, and organizational skills
  • Intermediate knowledge of/experience with Microsoft Office Suite
  • General office knowledge - copier, phone systems, etc.
  • Strong keyboarding skills (aka touch-typing)
  • If you have other computer database and system experience, all the better - but don't let a lack of experience in those hold you back from applying!


You'll be a great fit for the Seattle Y Team if you:

  • Thrive on working in a collaborative environment
  • Are very adaptable
  • Have high ownership and strong work ethic
  • Are a great problem solver who can think on your feet
  • Truly enjoy being of service to people
  • Like being part of a team that cares about one another as people and enjoy working together
  • Want to know that the work you do contributes to building a better, stronger community for all


The YMCA of Greater Seattle is an equal opportunity employer committed to diversity, inclusion, and equity. We are a drug & alcohol-free workplace.



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