Our Commitment to Equity
The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Job Summary

The Admin III Specialist provides overall coordination and support for Pierce County Housing and Homelessness Prevention and Diversion Funds processing while supporting the daily administrative functions for Arlington Apartments. Arlington Apartments is located in Tacoma, WA and houses young adults 18-26 years old who have experienced homelessness. This position works primarily on the Arlington campus within a hybrid model. The Admin III Specialist may serve as a first point of contact for anyone engaging with diversion funds requests and the application process at Arlington Drive Youth Campus. This position is responsible for the maintenance, storage and processing of all diversion requests as well as coordination, implementation and flow of the online Arlington Apartments application and selection process. The Admin III Specialist must be highly skilled at multi-tasking, prioritizing, and organizing, while being excited to interact with clients, staff and visitors.

This position is at the Social Impact Center Y, the social services branch of YMCA of Greater Seattle (YGS). The mission of the Social Impact Center Y is to accelerate young people’s ability to build safe, successful, and happy lives. Every year, we serve 5,000 children, youth, young adults, and families across King County with programs that aim to strengthen young people’s ability to develop to their fullest potential through four strategies: reducing risk factors; navigating systems towards successful life transition; ensuring stability, safety and wellness in times of crisis; and building competencies and social capital. The Social Impact Center Y’s programs include housing, behavioral health, foster care licensing, violence prevention, education, and employment. Many of the young people we serve have had involvement in the foster care, criminal justice system, and/or homelessness systems.

Type/Expected Hours of Work
This is a full-time position, and hours of work and days are Monday through Friday, dayshift. The position requires in-person office flexibility within a hybrid work model. Generally, the position requires you to be in the office 4 days a week.

What You’ll Get From Working at The Y

• Membership to the YMCA of Greater Seattle for you and your household
• Medical, Dental, Vision, and Life insurance
• Retirement with generous employer contributions
• Free access to mental health resources
• Rapidly-accruing paid time off (PTO) 
• Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs

Hiring Range: $22.00 – $24.20/hr

• Develop and implement program administrative processes, guidelines, and workflows for administrative, program, and department staff.
• Demonstrate flexibility and accessibility within a hybrid work model, maintaining effective communication with on-site and remote teams supporting programs and participants regionally.
• Conduct analysis and gather requirements for community data collection.
• Attain optimal understanding of HMIS, Credible, and other relevant data systems as necessary.
• Provide operational and facility support for Arlington Drive and its staff, encompassing tasks such as supply ordering, data entry, and general administrative duties.
• Offer support across the agency for housing and homeless programs, as well as other programs within the Y, covering projects and staffing needs as required.
• Verify eligibility, facilitate billing processes, and communicate information to clients.
• Cultivate and maintain effective, professional relationships with all clients, families, and staff members.
• Provide comprehensive administrative support to programs and department staff, remaining current with program changes.
• Compile and prepare data/reports on a regular basis, identifying and documenting trends for leadership review.
• Assist with audit and year-end report preparation.
• Maintain relational databases, process paperwork, and manage related directories and files.
• Perform any other duties as assigned.

Code of Conduct for Applicants

• Proficiency in computer documentation, apps, and online data management.
• Ability to work both independently and within a team.
• Demonstrated experience in handling complex data and maintaining databases.
• Extensive tenure working with government grants and contracts.
• Additional relevant education, training, and experience will be considered.
• Highly skilled in multitasking, prioritizing, and organizing, with a positive demeanor for interacting with clients, staff, and visitors.
• Strong professional and organizational skills with meticulous attention to detail, timeliness, and follow-through.
• Direct experience and proficiency with Microsoft Office Suite and web-based electronic records.
• Ability to thrive in a fast-paced, constantly changing environment, managing multiple deadlines efficiently.
• Knowledge of and previous experience with diverse populations.
• Evaluation of transferrable skills from personal, professional, educational, volunteer, and non-traditional experiences.

Additional Preferred Qualifications

• Preference for experience working with government grants.
• Preferred experience working with ledgers, lease agreements, and accounting documents.
• Life experience with poverty, child welfare, homelessness, behavioral health, or youth violence, with a desire to utilize such experiences to improve the lives of others.
• Ability to speak languages other than English may be advantageous.

Mission Statement

Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

Our Values

• Respect
• Responsibility
• Honesty
• Caring
• Passion for Excellence

At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility. We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment. 

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities. 

“YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment.  Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.

We are a drug & alcohol-free workplace; all job offers are contingent on the results of a background check and (on applicable jobs) drug screening, including screening for marijuana.  We participate in the Federal E-Verify system.

record-keeping, accounting/bookkeeping, cash reports,