YMCA of Greater Seattle

Admin II – South King County Housing and Homeless Services Admin Specialist

Job Locations US-WA-Auburn
Posted Date 2 weeks ago(9/16/2022 11:54 AM)
ID
2022-13573
Type
Regular Full-Time
# of Openings
1
Location
Social Impact Center YMCA - 1000 Auburn Way S
Category
Social Impact Center
Address
1000 Auburn Way S
Minimum compensation
USD $20.00/Hr.

Overview

Our Commitment to Equity
The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

 

Job Summary

Provides overall administrative support for our South King CountyHousing and Homeless Services Team, while supporting the daily administrative functions of the Social Impact Center. The Admin specialist must have the ability to work efficiently and prioritize tasks, with strong attention to detail, accuracy and confidentiality.

 

This position is at the Y’s Social Impact Center, the social services branch of the Y of Greater Seattle. The mission of the Y’s Social Impact Center is to accelerate young people’s ability to build safe, successful and happy lives. Every year, we serve 5,000 children, youth, young adults, and families with programs that aim to strengthen young people’s ability to develop to their fullest potential through four strategies: reducing risk factors; navigating systems towards successful life transition; ensuring stability, safety and wellness in times of crisis; and building competencies and social capital. The Y’s Social Impact programs include housing, behavioral health, foster care licensing, violence prevention, education, and employment. Many of the young people we serve have had involvement in the foster care, criminal justice system, and/or homelessness systems.

 

The Social Impact Center is the largest provider of housing for homeless young adults in King County, offering a variety of programs including rapid rehousing, transitional housing, and permanent housing—especially for those who are exiting foster care and/or who are experiencing homelessness. Be a part of our vision to end homelessness and help young people get the support they need to be safe, successful and happy.

 

Our Commitment to Equity

The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

 

What you'll get from working at The Y

 

  • Membership to the YMCA of Greater Seattle for you and your household
  • Medical, Dental, Vision, and Life insurance
  • Retirement with generous employer contributions
  • Free access to mental health resources
  • Rapidly-accruing paid time off (PTO) available immediately upon hire
  • Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs

 

Minimum compensation: $20.00/hour

 

As of 3/12/2022, COVID Vaccination for this role is Required. This position requires proof of vaccination in compliance with local state and federal guidelines unless a submitted medical or religious exemption is approved. To see requirements for each program within our association, click here.

Responsibilities

1.  Demonstrates flexibility and accessibility within a hybrid work model and communicates effectively and timely with a team that works remotely and supports programs and participants throughout King County.

2.  Provide overall administrative support to programs and department staff and stay current with program changes.

3.  Provides operational and facility support for Housing and Homeless Services programs to include supply ordering, coordinating with facilities, and maintaining overall safety and compliance of the facilities.

4.  Maintain participant files in accordance with regulatory and contract requirements.

5.  Maintain relational databases, process paperwork, and maintain related directories and files.

6.  Tracks all documentation for participant files, and reviews missing or late documentation with the appropriate supervisor.

7.  Assists with reception duties and provides administrative support to the Social Impact Center as directed.

8.  Updates and generates monthly reports to Housing and Homeless Services staff. Updates and tracks rent processing data monthly for participants within Housing and Homeless Services.

9.   Work with Program Directors around Data Quality Assurance and audit preparation for housing and homeless service programs.

10. Assist with grant and audit preparation.

11. Prepares incoming and outgoing Release of Information materials in a timely manner.

12. Updates and generates reports to notify staff when reviews and renewals are due. Responds in appropriate time to requests for information from all stakeholders.

13. Develops and maintains effective, professional relationships with all participants and staff.

14. Compiles and prepares data/reports on a daily, monthly, quarterly, and yearly basis.

15. Identifies and documents trends to bring forward to stakeholders. Works with the team to revise forms according to legal and contractual changes. Maintains up to date forms in central computer files for all staff.

16. May train, coordinate, and/or schedule staff and/or volunteers.

17. Other duties as assigned.

 

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. The position requires in person office (Auburn Campus) flexibility within a hybrid work model. Generally the position requires you to be in the office 3 days a week.

Qualifications

  • One or more years’ experience of client record management or related experience.
  • Ability to work independently and within a team approach.
  • Demonstrated experience working with complex data and health databases.
  • Strong professional and organizational skills with attention to details, timeliness, and follow-through.
  • Direct experience and proficiency with Microsoft Office Suite and web-based electronic records.
  • The ability to work well within a fast-paced, constantly changing environment. Responsive to quick turnaround times and able to manage multiple deadlines.
  • Knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
  • Personal, professional, educational, volunteer, and non-traditional experiences are all relevant. We intend to evaluate each candidate’s transferrable skills to determine if a candidate is qualified for a position.

ADDITIONAL PREFERRED QUALIFICATIONS

  • Life experience with poverty, child welfare, homelessness, behavioral health, or youth violence and a desire to use that experience to improve the lives of others.
  • Strong attention to detail while also an ability to lead as a strategic solution focused contributor
  • Thrives in a collaborative, inclusive and innovative environment
  • Desire to work in a transformational v. transactional organization
  • Motivated to grow within role and organization
  • Background in human resources (performance management, strategy, and talent management)
  • Change agent approach
  • Proven ability within Microsoft Programs (Excel, Share Point)
  • Adept at hybrid working environments and ability to connect through all mediums of communication available
  • Strong professional writing ability, preferably within Business/Non-Profit sector
  • Commitment to enhancing inclusion and equity in the workplace and community
  • Preference for “influence and collaboration v. command and control” management style
  • Experience with databases such as Credible and HMIS

 

You'll be a great fit for the Seattle Y if you:

  • Thrive on working in a collaborative environment
  • Are very adaptable
  • Have high ownership and strong work ethic
  • Are a great problem solver who can think on your feet
  • Truly enjoy being of service to people
  • Like being part of a team that cares about one another as people and enjoy working together
  • Want to know that the work you do contributes to building a better, stronger community for all

At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility. We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment. 

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities. 

 

“YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment.  Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.

 

We are a drug & alcohol-free workplace; all job offers are contingent on the results of a background check and (on applicable jobs) drug screening, including screening for marijuana.  We participate in the Federal E-Verify system.

 

If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org or the HR department at 206.382.5082.”

 

MISSION STATEMENT:

Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

 

OUR VALUES:

  • Respect
  • Responsibility
  • Honesty
  • Caring
  • Passion for Excellence

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